Payroll Specialist

Full Time
Professional
21325 Superior Street, Los Angeles, CA, US

We are looking for a Payroll Specialist to join our growing team in our Chatsworth, CA location.

Why join Noble House? Since 1992, Noble House Home Furnishings has offered its customers quality furniture options and designs. From indoor furnishings for any and every room in a home to large outdoor sofa sets, we continuously update our broad range of products, designing more than 100 new items and styles, both classic and on-trend, on a monthly basis. We can fulfill and ship up to thousands of orders daily. Our business consumers include major box stores like Walmart, Costco and online business customers like Amazon, Wayfair and Overstock. We offer several brands, including Christopher Knight Home, and we’ve recently launched our own retail store, GDF Studio. Noble House keeps ahead of the trends and market, making us a dominant force in the furniture industry.

At Noble House, we are a diverse and global workplace, with employees representing several different nationalities, and we source and build our furniture from both around the world and the United States. While we have been around for 25+ years, we continue to grow at a dynamic pace, and we are looking for talented individuals like you to join our team.

Job Summary: 

Reporting to the Assistant Controller, the Noble House Payroll Specialist is responsible for accurate processing and recording of Company’s payrolls, provide timely and accurate financial information, participate in daily data entry and Payroll data reports via ADP Workforce Now. This position will impact a rapidly growing organization and offers career development opportunities for the right candidate.

What Does this Role Involve?

• Responsible for overseeing and participating in the timely and accurate reporting and processing of bi-weekly payroll for multiple locations in the U.S. (including California) and Canada and multiple company codes.
• Manage workflow to ensure all payroll transactions are processed accurately and timely
• Reconcile payroll prior to transmission and validate confirmed reports
• Understand proper taxation of employer paid benefits
• Process correct garnishment calculations and compliance
• Perform compliances for unclaimed property payroll checks
• Process accurate and timely year-end reporting when necessary (W-2, W-2c, etc)
• Develop ad hoc financial and operational reporting as needed
• Process manual check calculations and taxable reimbursements
• Work with senior accountant to update and reconcile monthly bank statements from ADP
• Load import files received from HR (All Companies)
• Respond to payroll related questions and requests (i.e. employment verifications, employee pay issues, income withholding, etc.) in a timely manner.
• Partners with HR on employee onboarding, transfers and termination processes and pay related items. Works closely with the HR Manager and HR Director regarding payroll benefit related items.
• Partners with Accounting colleagues to provide monthly, quarterly, and annual labor cost reporting.
• Other duties as assigned by manager, director, and/or executive management.

 

WHAT ARE WE LOOKING FOR IN A CANDIDATE?

• Working knowledge of payroll best practices.
• Strong knowledge of federal, state, and local payroll taxes.
• Working knowledge of ADP Workforce Now
• Demonstrated strong sense of integrity and ability to deal sensitively with confidential material
• Attention to detail and high level of accuracy
• Problem-solving and decision making skills
• Strong analytical skills; Ability to analyze data and provide clear reporting and feedback
• Familiarity with both California and federal wage and hour laws
• Punctual with excellent attendance
• Ability to timely respond to deadlines, balance workload, and take initiative
• Strong interpersonal skills and ability to work well in a cooperative, small office environment and communicate with employees of all classifications and levels.
• Excellent verbal and written communications skills
• Strong work ethic and team player.
• High degree of professionalism.

Equipment Knowledge:

• Solid knowledge of Microsoft Office Suite (Excel, Word, Teams); intermediate-level Excel, in particular (e.g., VLOOKUP, Pivot Tables, Index Match, Sum If formulas)
• Proficient computer skills

Experience Requirements

• Generally requires minimum of four (4) years of multi-state payroll processing experience
• 2+ years’ experience with ADP Workforce Now, especially Time and Attendance and Reporting modules

Education Requirements

• Bachelor’s degree preferred, or high school diploma plus relevant business experience also accepted

Preferred Knowledge, Skills and Abilities

• International payroll experience (e.g. Canada and Mexico) desirable
• Two (2) years of Payroll Supervisor experience preferred but not required
• Knowledge of QuickBooks preferred but not required
• Prior Experience with Google Business Suite (Gmail, Drive, Sheets, Docs, Meet, etc.)

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing in this position, the employee may be required to:

• Frequently see periods of prolonged sitting and repetitive motions due to use of computer equipment and telephones.
• Occasionally lift and/or carry up to 25 lbs.
• Occasionally stand, walk, squat, kneel, twist at the waist, use hands for fine manipulation, pushing & pulling, reaching above and below shoulder level
• Occasionally climb stairs to reach second-floor office locations

Work Environment

• Work performed indoors in an office facility with temperatures subject to normal environmental conditions.
• Certain office locations are adjacent to warehouse facility spaces with temperatures subject to normal environmental conditions.
• Noise level of the office environment is low.
• Personal Protective Equipment (PPE) is provided.

What’s in it for you?

Employee Benefits – including paid-time off, medical plans, dental, vision, 401k, profit sharing. Noble House Perks – Employee discounts on Noble House home furnishings products, monthly lunches, fitness and mindfulness app subscriptions, free employee counseling, and other discounts.